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Department FAQs

I would like host a visiting scholar at ASU. What should I do?

I would like host a visiting scholar at ASU. What should I do?

You will need to request a Form DS-2019 from ISSC by submitting a DS-2019 Application Packet.

How long will it take to receive the DS-2019?

How long will it take to receive the DS-2019?

Once the ISSC receives a complete request, it can take up to two weeks from receipt of complete request for a DS-2019 to be issued.

What should I do to prepare for the visiting scholar’s arrival to the United States?

What should I do to prepare for the visiting scholar’s arrival to the United States?

A J-1 Scholar Arrival Guide was sent to the visiting scholar along with their DS-2019. Please remind the visiting scholar to review this guide prior to their arrival. The guide contains information about paying the SEVIS (I-901) fee, applying for a visa, and arriving to the United States, and the health insurance requirement.

 

Can the visiting scholar visa application process be expedited?

Can the visiting scholar visa application process be expedited?

Unfortunately, nothing can be done to expedite administrative processing or security clearances. Please contact the ISSC in case of a delay, so the DS-2019 start date can be amended if necessary.

The visiting scholar has the DS-2019, but will need to delay their arrival now. What should I do?

The visiting scholar has the DS-2019, but will need to delay their arrival now. What should I do?

If the visiting scholar will be arriving more than 15 days after their program start date as shown on the Form DS-2019, please notify the ISSC.

 

The visiting scholar has just arrived! What should I do now?

The visiting scholar has just arrived! What should I do now?

Please remind the visiting scholar to schedule the mandatory SEVIS Check-In/Orientation as soon as possible after their arrival; they may email us at InternationalScholars@asu.edu or call us at (480) 727-7125 to schedule.

 

How can a current scholar request DS-2019s for their dependents?

How can a current scholar request DS-2019s for their dependents?

The scholar should complete the Scholar Data Sheet and submit it to ISSC, along with a copy of the photo page and biographical information page from each dependent’s passport. They will need adequate funding to support their dependents for the remainder of their J-1 program, even if they only plan to visit for a short time; ISSC will contact them if they need to provide documentation of additional funding, and when the DS-2019s are ready for pick-up. Normal processing time is two weeks. As a reminder, the scholar will need to purchase health insurance for their J-2 dependents, and they will be subject to the two-year home residence requirement (212e) if the scholar is.

 

Are a scholar’s parents (siblings, boy/girlfriend, etc.) eligible for J-2 status?

Are a scholar’s parents (siblings, boy/girlfriend, etc.) eligible for J-2 status?

No. Only a scholar’s spouse and unmarried children (under the age of 21) are eligible to be J-2 dependents. All other family members and friends may be eligible to visit scholars for a short time in B-2 (Visitor for Tourism) status. B-2s are not eligible to work or study during their time in the United States. ISSC cannot advise on the B-2 application process or issue invitation letters for visitors. Scholars should visit the website of the consulate where their visitors will apply for their visas for information about the application process and requirements.

 

Can a DS-2019 for a dependent be used if the start date has already passed?

Can a DS-2019 for a dependent be used if the start date has already passed?

Yes. The DS-2019 dates reflect the J-1 program dates. The J-2s can travel in and out of the United States at any point during the J-1 program, as long as the J-1 program is still active

What can J-2 dependents do in the United States?

What can J-2 dependents do in the United States?

J-2s can study (part-time or full-time). If they wish to work, they must apply to USCIS for employment authorization.

 

What is the processing time for an initial DS-2019 request?

What is the processing time for an initial DS-2019 request?

It is expected ISSC receive an initial DS-2019 request two to six months before the expected start date.

 

What is the processing time for an extension of a DS-2019 for a current scholar?

What is the processing time for an extension of a DS-2019 for a current scholar?

Once the Extension request application is submitted, our office processing time is two weeks. Please remind scholars that they must extend their health insurance coverage as well. Please note: Short-term scholar programs are limited to a maximum period of six months.

 

What steps are required if the scholar’s program information has changed?

What steps are required if the scholar’s program information has changed?

Please notify ISSC of any change in program, such as change of funding, supervisor, benefit eligibility, or site of activity within 10 days of the change.

 

What should be done if a scholar has been invited to another institution to give a lecture?

What should be done if a scholar has been invited to another institution to give a lecture?

The scholar must firstly obtain permission from their sponsoring faculty and receive authorization from ISSC to engage in an off-campus program related activities (e.g. conference, lecture, consult). Proper authorization must be received prior to participating.

 

What should be done if a scholar has to end their J-1 program earlier than expected?

What should be done if a scholar has to end their J-1 program earlier than expected?

Please submit a J-1 Early Departure form indicating a brief reason of ending the program early. ISSC will report this information in scholar’s SEVIS record and process a new DS-2019.