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J-1 Academic Training

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What is Academic Training 

Academic Training is an authorization for work or training (internship). J-1 students must receive a written approval in advance from the ISSC Alternate/Responsible Officer for a specific work or training position. Below is information to see if your position is eligible:

  • Position may be paid or unpaid. 

  • May be part-time or full-time.

  • Must be done with a specific employer or training site (ISSC Alternate/Responsible Officer approved). 

  • Students may have several employers at a time or change employers as long as all are in the field of study, and each employment or training is authorized by the ISSC Alternate/Responsible Officer.

  • May be during the study or after completion of degree program.

Eligibility Requirements

  • You must maintain immigration status and have valid immigration documents (passport, I-94, and DS-2019).

  • You have completed at least one semester and must be in good academic standing.

  • You must maintain valid health insurance (including J-2 dependents, if applicable) throughout the authorized Academic Training period.

  • You must receive an offer for work or training prior to applying for Academic Training authorization.

  • The proposed work or training must meet the eligibility criteria.

 

The criteria of work or training that meet the Academic Training eligibility requirements are:

  • Must be related to your field of study as listed on your DS-2019.

  • Must not be an unskilled occupation as defined by the U.S. Department of State. 

  • Must start no later than 30 days after degree completion date (for Academic Training after completing degree program).

Duration and Time Limitations

You can participate in Academic Training for 18 months or for a period equal to the length of degree program, whichever is shorter. For students with post-doctoral positions, Academic Training duration can be extended up to a total of 36 months.

  • Part-time Academic Training is counted as full-time (i.e., 2-month of part-time Academic Training is equal to 2-month of full-time Academic Training).

  • Any previously approved Academic Training during your studies will be deducted from the total amount of Academic Training after you complete your program.  

Application Procedures

When to apply

You should apply as soon as you get a job offer. If you are graduating, you have to apply at least 10 business days before the end of your 30 day grace period or before your DS-2019 expiration date, whichever comes first.

How to apply

01

Obtain an Academic Training application packet from the ISSC either in person at the ISSC or by emailing ISSC@asu.edu

02

Obtain a written offer of employment from your prospective employer.

The letter must include job title, company name, start date and end date, location of work or physical address, job description, supervisor name, supervisor email address and/or phone number, and pay.

03

Meet with your academic advisor or the Dean of your department to complete the Academic Recommendation Form

  • You must use the ISSC form from the application materials received from the ISSC.
  • Prepare to discuss with your academic advisor your Academic Training goals and objectives, how the training relates to your major/program field of study, and why the training is an integral or critical part of your academic program. 

04

Submit the following documents to the ISSC.

  • Written offer of employment.
  • AT Request and Academic Recommendation form.
  • Copy of valid passport.
  • Copy of I-94.
  • Valid proof of funding or financial guarantee for living expenses (for unpaid or volunteer positions).
  • Valid proof of health insurance, that meets U.S. Department of

05

Pick up Academic Training letter and new updated DS-2019 from the ISSC.

  • Academic Training letter and DS-2019 with Academic Training information are proof of off-campus work authorization for the requested employer only.

06

Apply for a Social Security Number from the Social Security Administration (if you do not have an SSN).

07

Begin your work or training.

Maintaining J-1 Status During Academic Training

During your authorized Academic Training period, you are required to maintain your J-1 status by doing the following:

  • Fulfill job description and responsibilities and Academic Training goals and objectives.

  • Maintain valid health insurance (the minimum requirement is listed on the second page of your DS-2019), and submit the proof, including coverage start date and end date, explanation of benefits or lists of coverages, through the ISSC eForm.

  • Update your local address through MyASU within 10 days of change.

  • Report any changes regarding location of work or new work address within the same employer to the ISSC at least 10 days before the change.

  • If you wish to change employers during your AT period, you need to obtain authorization from the ISSC at least 10 days prior to the change or end date of current employment. You must also submit the Academic Training evaluation eForm for the previous job along with the new AT request documents to the ISSC.

  • Travel while on AT will require that you have a valid passport, valid J-1 visa, employer letter, and your most current DS-2019 with valid travel signature.

  • At the end of your AT, complete Academic Training Evaluation eForm.