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Tax Information

All international students must complete and submit tax forms to the U.S. Internal Revenue Service (IRS) if you lived in the U.S. for any part of the tax year. Besides being a legal requirement, it is often to your advantage to file a tax return. Some of your tax withholdings may be refunded.

Filing Your Taxes

You will need the following documents to file your taxes:

  1. A W-2. If you were employed by ASU or any campus vendor for any part of the tax year, you should have received a W-2 from ASU Human Resources or your campus vendor employer.

  2. Form 1042S. You may receive a 1042-S from ASU Tax Services if you received tax treaty benefits from ASU during 2018 or you had other taxable money that was not paid through payroll.

Contact ASK HR with any questions.


Please keep in mind that no staff member of ASU is able to provide personal assistance with the completion of tax compliance while in their official roles at ASU, including acting as tax consultants or providing tax advice related to the completion of the forms.

 

Federal Tax Filing

If you lived in the U.S. and did not earn income from U.S. sources, you must file federal taxes using IRS form 8843 by April 15, 2019.

If you lived in the U.S. and earned income, including fellowships and scholarships, from U.S. sources, you must file federal taxes using IRS form 8843 and either IRS form 1040 NR-EZ (without dependents) or 1040 NR (with dependents) by April 15, 2019.

Without Dependents

With Dependents

IRS form 8843

IRS form 1040 NR-EZ

Instructions for form 1040 NR-EZ

IRS form 8843

IRS form 1040 NR

Instructions for form 1040 NR

Residents of Canada, Mexico, Japan,

Korea and students from India only.

State Tax Filing

You may also be required to file a tax return for every state in which you earned income. In Arizona, you will file the Arizona Department of Revenue form 140 NR. Students who transferred from another U.S. institutions and earned income in another state, must file a state income tax return for every state in which income was earned. Forms can be found on the website of each state department of revenue.

Tax Assistance

Sprintax

Sprintax is a tax preparation software for federal tax filing. ASU has arranged access for you to use Sprintax Tax Preparation, which will guide you through the tax preparation process, prepare the necessary documents, and check if you are due a refund. As part of this benefit ASU will provide a code to pay the Federal tax return cost. You have an option to also purchase the required state returns at a discounted rate. You are not required to use Sprintax for your state returns.

  • All ASU international employees or scholarship or fellowship recipients are eligible to use Sprintax . This is a tax return preparation software specifically de­signed to help nonresident alien students, scholars and researchers prepare their U.S. federal income tax return.

  • If you are an ASU international employee or scholarship or fellowship recipient, you will receive an email notification when Sprintax is available for use in preparing your tax return.

  • If you were at ASU during the current tax year and do not have a Sprintax ac­count because you have not received a payment from ASU, you may send a request to access Sprintax to ISSC@asu.edu. Please include your full name and ASU ID number. Requests will be addressed on a case by case basis.

  • If you did not earn any income from U.S. sources during 2018 and will only be submitting IRS form 8843, you will not need access to Sprintax.

ASU and ASU ISSC do not provide tax advice and therefore disclaim any liabilities from the use of Sprintax. 

VITA Group Session

The Tempe Community Council VITA program has arranged for trained volunteers to help international students complete and file their tax forms, as well as answer any tax related questions. You can utilize the VITA program if you have:

  1. Earned any income from U.S. sources during 2018 and hold an F-1 or J-1 visa (including staff, researchers, scholars, TAs/RAs and student workers) or are a scholarship or fellowship recipient
    • Earn income from ASU and receive Welcome to Sprintax email from ISSC, or
    • Earn income from on-campus employent through ARAMARK or the ASU Bookstore, and requested and received a Sprintax code from ISSC. You may send a request to access Sprintax to ISSC@asu.edu.  Please include your full name and ASU ID number.

2. Been in the U.S. less than five years

3. An annual income less than $60,000

If you meet the criteria above, you are eligible to attend a VITA group workshop at which VITA volunteers will guide you through preparation of your federal tax return using Sprintax and also assist in preparation of the Arizona state tax return.  If you did not earn any income from U.S. sources during 2018 and will only be submitting IRS form 8843, you do not need to attend a VITA Group Session.

VITA volunteers will guide you through the preparation of your federal and state tax return using Sprintax. All group workshops will be held on the Tempe campus In Computing Commons, Room 212 on the following days and times:

For international students from India:

Tuesday, March 12, 2019 from 6:00 – 8:00pm

Friday, March 15, 2019 from 1:00 – 3:00 pm

Monday, March 25, 2019 from 6:00 – 8:00pm


For all other international students:

Tuesday, March 19, 2019 from 6:00 – 8:00pm

Friday, March 22, 2019 from 1:00 – 3:00 pm

 

For students who need to file an amended tax return after using TurboTax or other software programs:

Tuesday, March 26, 2019 from 6:00 – 8:00pm


To attend a VITA group workshop, you must RSVP no later than the day before the workshop is scheduled and bring the following to the workshop:

  • A laptop to use (sharing of laptops is not allowed)
  • Your immigration documents: I-20/DS-2019, passport, I-94 form
  • Sprintax access code if your employment is through ASU, Aramark or the ASU Bookstore.  To request an access code, please email issc@asu.edu
  • Social Security number for all family members
  • All tax documents you have received, including a form W-2 from all states in which income was earned, Form 1042-S, Form 1098-T, Form 1099 INT for bank account interest, other tax related documents and your 2017 tax return (if married, you must bring all similar documents for your spouse.)


Please arrive early because workshops are scheduled to begin at the start time. Students arriving after the session has begun will not be allowed to participate. If you have questions prior to the session, please email Diane Watkins.

 

Tax Resources

ASU Foreign Visitor Tax Guide

Internal Revenue Service

International Taxpayers – Foreign Students and Scholars

IRS Local Taxpayer Assistance Center

Arizona Department of Revenue Tax Assistance

Publication 519 – U.S. Tax Guide for Aliens

Publication 901 – U.S. Tax Treaties

Sprintax Information Session

VITA Tax workshop for all international students

VITA Tax workshop for students filing an amended return

VITA Tax workshop for students from India

2019 Request refund of Social Security tax

 

Frequently Asked Tax Questions

Does an F-1/J-1 have to pay U.S. taxes?

Does an F-1/J-1 have to pay U.S. taxes?

Yes. A J-1/F-1 student is considered a nonresident for tax purposes and has to pay the same taxes as a U.S. person. There are some exceptions based on Immigration Status, length of stay in the US, previous visits and country of residence.

What documents do I need to file for taxes and who will provide these documents?

What documents do I need to file for taxes and who will provide these documents?

  1. W-2 form and Form 1042-S (if applicable)
  • ASU students working on-campus will receive from ASU Financial Services. Frequently Asked Questions about W-2 and Form 1042-S - cfo.asu.edu/fs-w2faqs.

  • ASU students working for on-campus vendors (ASU Bookstore, ARAMARK) will receive W-2 form from their employers.

    2.  Immigration documents. Passport, I-20/DS-2019, I-94 (if applicable).

What happens if I fail to file my taxes?

What happens if I fail to file my taxes?

If you owe taxes and do not file, the U.S. Internal Revenue Services (IRS) can assess penalty and interest and seize U.S. bank assets for repayment. Fines and penalties can often amount to more than the original tax debt. There can also be immigration consequences for failing to file taxes. Applicants for permanent residency green cards are frequently asked to show proof of tax filing for previous years in the U.S. 

I do not work and do not have scholarship or fellowship. Do I need to file a tax form?

I do not work and do not have scholarship or fellowship. Do I need to file a tax form?

Yes. If you are in F-1 or J-1 status, or an F-2 or J-2 dependent, and were in the U.S. for any part of the previous year, even if it was just a few days, you will need to file a tax form. If you had no U.S. income during the tax year, you will only need to file Form 8843.

I'm a new student for the spring semester but arrived in the U.S. in late Dec. the previous year. Do I need to file a tax form?

I'm a new student for the spring semester but arrived in the U.S. in late Dec. the previous year. Do I need to file a tax form?

Yes. If you are in F-1 or J-1 status, or an F-2 or J-2 dependent, and were in the U.S. for any part of the previous year, even if it was just a few days, you will need to file a tax form. If you had no U.S. income during the tax year, you will only need to file form 8843.

How do I fill out IRS Form 8843?

How do I fill out IRS Form 8843?

On page 3 of IRS Form 8843, there are general instructions including when and where to file. You will mail the tax forms yourself. Before mailing anything, make copies for your records.

I only worked for a very short time in 2018 and I did not earn very much money. Do I still have to file?

I only worked for a very short time in 2018 and I did not earn very much money. Do I still have to file?

Yes. If you had any U.S. source earned income or scholarship you will need to file IRS form 1040NR-EZ or form 1040NR and form 8843. 

I had a teaching assistantship or graduate research assistantship at the ASU. Is this the same as a scholarship or fellowship?

I had a teaching assistantship or graduate research assistantship at the ASU. Is this the same as a scholarship or fellowship?

No. TA and RA salary payments are not considered scholarships or fellowships. Income from TA and RA positions are considered earned income and are subject to taxation.

Is there a list of countries with which the U.S. has a tax treaty?

Is there a list of countries with which the U.S. has a tax treaty?

Yes, IRS Publication 901, US Tax Treaties at www.irs.gov. The publication contains complete information on countries with U.S. tax treaties and who is eligible to claim a treaty.

I am from Canada, Mexico, South Korea and India. I have a dependent in the US. What info do I need when filing my tax forms?

I am from Canada, Mexico, South Korea and India. I have a dependent in the US. What info do I need when filing my tax forms?

  • Residents of Mexico and Canada can claim a spouse if the spouse had no gross income or cannot be claimed by someone else as a dependent. To determine if someone qualifies as a dependent they must use the same rules as US citizens.

  • Residents of South Korea have the same rules except:

  1. The spouse or children must live with them in the U.S. some time during the year.

  2. The additional deduction for the exemptions must be prorated based on the ratio of the alien’s U.S. source gross income effectively connected with a U.S. trade or business for the tax year to the alien’s entire income from all sources during the tax year. 

  • Students from India can claim a spouse if the spouse had no gross income or cannot be claimed by someone else as a dependent. They can claim exemptions for each of your dependents not admitted to the United States on F-2, J-2, or M-2 visas, if they meet the same rules that apply to U.S. citizens.

Do I need a social security numbers or individual taxpayer identification numbers to file for taxes?

Do I need a social security numbers or individual taxpayer identification numbers to file for taxes?

All individuals in F-1 and J-1 status who have been authorized to work in the United States should have a Social Security number (SSN) issued by the Social Security Administration. Students in F-1 and J-1 status (and their dependents in F-2 or J-2 status) who do not have a SSN, and received a payment in the form of a cash award may have applied for and been assigned an Individual Tax Identification Number (ITIN). 

Medicare and social security taxes were withheld from my paycheck, is this correct?

Medicare and social security taxes were withheld from my paycheck, is this correct?

No. Generally, Medicare and social security taxes should not be withheld from your paycheck if you are an F-1 (five calendar years exemption) or J-1 (two calendar years exemption) student or scholar. However, if you exceed substantial presence or the exempt years allowed under your visa status, you may be subject to Medicare and social security tax withholding. (Then again, if you are a student who regularly attends class and works for the university, you may still be exempt from FICA.) To claim a refund of Medicare and social security taxes, please download form 843 from the IRS website. You will also need to work with your employer to correct this withholding for future tax years. 

 

Is there any resource on campus that can help nonresidents who are filing their taxes here for the first time?

Is there any resource on campus that can help nonresidents who are filing their taxes here for the first time?

No, ASU employees, while in their official role at ASU, are not allowed to act as tax consultants or provide tax advice. Please contact Sprintax or VITA for further questions about tax filing.

 

What is Sprintax?

What is Sprintax?

Sprintax is a tax preparation software. ASU has partnered with Sprintax. It is for nonresident students and employees to complete their federal and state tax return (the forms must be printed and mailed).

Do I have to use Sprintax?

Do I have to use Sprintax?

No. The use of Sprintax is not mandatory. 

My employer is ASU and I should have a Sprintax account. How will I get my access to Sprintax?

My employer is ASU and I should have a Sprintax account. How will I get my access to Sprintax?

Your access to Sprintax will be sent to you in an email from ISSC around February if you have an on-campus job with ASU departments or offices. If you did not receive the Sprintax email, please check your spam folder. If you are a resident alien for tax purposes, you will not receive access to Sprintax. Please contact ISSC if you did not receive an email.

My employer is ASU and I should have a Sprintax account. Do I need to request for Sprintax access code from the ISSC?

My employer is ASU and I should have a Sprintax account. Do I need to request for Sprintax access code from the ISSC?

No. The email from ISSC will be sent out when the Sprintax is available to use (around February). If you did not receive the Sprintax email, please check your spam folder. If you are a resident alien for tax purposes, you will not receive access to Sprintax. Please contact ISSC if you did not receive an email.

My employer is ASU Bookstore or ARAMARK, will I get an email to access Sprintax from ASU Human Resources?

My employer is ASU Bookstore or ARAMARK, will I get an email to access Sprintax from ASU Human Resources?

No. If you wish to use Sprintax to file your taxes, you will have to request an access code from the ISSC by sending an email to ISSC@asu.edu. 

I graduated from ASU last year and worked on-campus in 2018 with ASU. Will I get my access to Sprintax?

I graduated from ASU last year and worked on-campus in 2018 with ASU. Will I get my access to Sprintax?

Yes, but only if you are still considered a non-resident alien for tax purposes. 

I received my access code to Sprintax from the ISSC. How do I find help with logging-in?

I received my access code to Sprintax from the ISSC. How do I find help with logging-in?

Please contact the ISSC with your issues on access code.

Am I a resident alien or nonresident alien for federal tax purposes?

Am I a resident alien or nonresident alien for federal tax purposes?

Sprintax will ask questions to determine your residence status for the tax purposes.

If you are a non-resident alien for tax purposes, you can use Sprintax. If you are a resident alien for tax purposes, you cannot use Sprintax. A person considered resident alien for tax purposes will file taxes in the same manner as U.S. citizens.

I received a form 1098-T from ASU which shows the amount I spent on tuition. Can I use this form to claim as a deduction?

I received a form 1098-T from ASU which shows the amount I spent on tuition. Can I use this form to claim as a deduction?

If you are nonresident for tax purposes, you cannot use the tuition cost to deduct on your tax return. You should keep the 1098-T with your tax documents for your records in case you may have tax benefits in your home country.  For more information please visit https://students.asu.edu/form1098t.

 

Should a nonresident student that is receiving scholarship or fellowship complete Sprintax?

Should a nonresident student that is receiving scholarship or fellowship complete Sprintax?

A student who is not working only needs to complete Sprintax if a portion of their scholarship or fellowship is non-qualified (taxable). If Sprintax is completed by a student that will not have taxable scholarship or fellowship there will be no tax implications. Please contact ASU Human Resources if you have further questions.

What is the deadline for filing tax forms?

What is the deadline for filing tax forms?

If you are an employee and received wages subject to U.S. income tax withholding, you must file your tax forms by April 15, 2019. Individuals filing only Form 8843 must also file by April 15, 2019.

If I owe tax, to whom do I make the check payable?

If I owe tax, to whom do I make the check payable?

If you owe taxes, make checks payable to United States Treasury. Make sure that your social security number or individual taxpayer identification number is on the check and that in the memo section you write “Tax Return.”

What is the best way to receive my tax refund?

What is the best way to receive my tax refund?

There are two options to receive your tax refund, a paper check or direct deposit into your bank account. The direct deposit option is quicker and reduces the possibility of losing your refund check in the mail in case you move.

Will Sprintax mail the forms electronically to IRS?

Will Sprintax mail the forms electronically to IRS?

No. You will mail the tax forms yourself. There are different mailing addresses depending on whether a payment is being made. Follow the instructions from Sprintax, or the instructions from the IRS forms to determine the mailing address. Before mailing anything, make copies for your records.

I am leaving the country before I can file my taxes. What should I do?

I am leaving the country before I can file my taxes. What should I do?

You should file your U.S. taxes. The forms W-2 and 1042-S are both accessible electronically. Glacier Tax Prep is also accessible electronically.