J-1 Scholar SEVIS Validation

SEVIS validation is a mandatory process for all J-1 scholars to activate their SEVIS records upon their arrival at ASU.

Mandatory SEVIS Check-in/Orientation

The U.S. Department of State requires ASU, as your program sponsor, to provide you with a SEVIS check-in/orientation. After you attend, your arrival will be validated in the SEVIS database. This validation notifies the Department of Homeland Security that you have arrived and begun your J-1 scholar program and updates your SEVIS record to “Active” status.

Failure to attend orientation and have your SEVIS record validated may result in the automatic cancellation of your J-1 scholar program and future immigration complications.

How to Complete SEVIS Check-in eForm

  • Go to eForms
  • Click on Self-Service Portal and sign in
  • The eForm (J-1 New Scholar Check-in) is located under the J-1 Scholar Services menu on the left
  • Make copies or take pictures of your immigration documents using your smartphone or computer.

Immigration documents include:

  • DS-2019(s)
  • Passport(s) (must show J-1 visa and entry stamps) 
  • I-94 Arrival/Departure records(s). Paper or Electronic I-94 retrieved from U.S. Customs and Border Protection (click on GET MOST RECENT I-94).
  • Exchange Scholar Responsibility Form (found in eForm)
  • Proof of insurance. The insurance document(s) should contain the following information: 
    • Insured name (scholar name)
    • Insurance provider name (company)
    • The period of coverage (beginning and end dates)
    • Types and limits of coverage (usually found in policy the section titled table of benefits), specifically:
      • Medical benefits of at least $100,000 per accident or illness
      • Medical Evacuation of at least $50,000
      • Repatriation of remains of at least $25,000
      • A deductible not to exceed $500 per accident or illness

1-on-1 Orientation

For the second part of the check-in, please schedule an appointment for J-1 SEVIS Check-in.

Please keep in mind that if you are benefits eligible at ASU and receive ASU medical insurance, you must select the Triple Choice Plan as it is the only one that meets some of the Department of State’s medical insurance requirements.