J-1 Scholar SEVIS Validation

SEVIS validation is a mandatory process for all J-1 scholars to activate their SEVIS records upon their arrival at ASU.

Mandatory SEVIS Check-in/Orientation

The U.S. Department of State requires ASU, as your program sponsor, to provide you with a SEVIS check-in/orientation. After you attend, your arrival will be validated in the SEVIS database. This validation notifies the Department of Homeland Security that you have arrived and begun your J-1 scholar program and updates your SEVIS record to “Active” status.

Failure to attend orientation and have your SEVIS record validated may result in the automatic cancellation of your J-1 scholar program and future immigration complications.

How to Complete SEVIS Check-in eForm

• Go to eForms
• Click on Self-Service Portal and sign in
• The eForm (J-1 New Scholar Check-in) is located under the J-1 Scholar Services menu on the left
• Make copies or take pictures of your immigration documents using your smartphone or computer.

Immigration documents include:

• DS-2019(s)
• Passport(s) (must show J-1 visa and entry stamps)
• I-94 Arrival/Departure records(s). Paper or Electronic I-94 retrieved from U.S. Customs and Border Protection (click on GET MOST RECENT I-94).
• Exchange Scholar Responsibility Form (found in eForm)
• Proof of insurance. The insurance document(s) should contain the following information:
  • Insured name (scholar name)
  • Insurance provider name (company)
  • The period of coverage (beginning and end dates)
  • Types and limits of coverage (usually found in policy the section titled table of benefits), specifically:
    • Medical benefits of at least $100,000 per accident or illness
    • Medical Evacuation of at least $50,000
    • Repatriation of remains of at least $25,000
    • A deductible not to exceed $500 per accident or illness

1-on-1 Orientation

For the second part of the check-in, please schedule an appointment for J-1 SEVIS Check-in.